DETAILED JOB DESCRIPTION OF THE ACCOUNTANT of GALING POOK FOUNDATION

Hours of Work: Equivalent to 40 hours per week- Monday to Thursday onsite and adhoc onsite/offsite work on Friday

Reports to: Finance and Administration Officer and works closely, as required, with the Executive Director and the Program Officers/Managers.

ACCOUNTANT Responsibilities:

Tasks

Description

Bookkeeping and Accounting

• Provide bookkeeping and accounting of transactions.
• Maintaining and reviewing financial records.
• Monitor cash advances and liquidation of staff and consultants.
• Check liquidations and prepare journal entries.
• Ensure financial supporting documents are complete; Coordinate pending and obtain/monitor missing supporting documents.

Budget and Financial Management

• Prepare monthly bank reconciliation.
• Prepare or review budget and budget monitoring reports.
• Prepare monthly, quarterly and annual financial reports.
• Providing project managers and funders with timely financial reports and budgets, as well as project forecasts.
• Evaluating internal management systems, procedures and risks in order to provide recommendations.

Contract and Vendor Management-Receivables (Income, Collections) and Payables (Disbursements)

• Coordinate and monitor contracts of funders and service providers/consultants.
• Ensure contracts are signed, invoices, accomplishments reports and its output, acknowledgement receipts for payments are provided and BIR 2307-expanded withholding tax are issued on a timely basis.
• Prepare expanded withholding tax certificates of vendors and consultants.
• Preparing pre-billing reports for project managers to review.
• Monitoring receivables and supporting project managers with collections.
• Issuing invoices and purchase orders, as well as paying consultant, subcontractor, vendor, and supplier bills in a timely manner.
• Send deposit slip and expanded withholding tax to consultants and obtain acknowledgement/official receipt for the payment.
• Send official receipt to funders for online deposit of collection.
• Monitor funders and consultants’ milestone deliverables and payment.

Others

• Coordinate with the signing of the cheques and documents by the authorized signatories.
• Attend audit inquiries.
• Other ad hoc tasks that may be assigned by the Finance and Admin Officer or by the Executive Director.

ACCOUNTANT Qualifications:

• Bachelor’s degree in accounting, or similar.
• Preferably with background in NGO finance and admin
• Proficiency in computerized accounting systems, such as QUICKBOOKS.
• Knowledge of word, excel and powerpoint presentations.
• Knowledgeable in government reportorial compliance requirements
• Extensive experience in project invoicing and billing.
• In-depth knowledge of best practices in accounting.
• Pleasing personality

Skills and Ability to:

• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.
• Exceptional ability to prepare project budgets, financial forecasts, and tax reports.
• Ability to report to the Supervisor, Executive Director and other project managers.
• Can work independently and exercise sound judgment within established guidelines.
• coordinate multiple tasks and meet critical deadlines.
• establish and maintain effective working relationships with those contacted in the course of work.